Gafta Privacy Policy
Gafta is committed to protecting and maintaining your privacy. This Privacy Policy outlines the procedures we have in place for the collection, use, and disclosure of personal information you may provide or we may collect, including through our website and in relation to our events and services. Gafta comply with the Data Protection Act 2018 when handling and storing data.

Who does this Privacy Policy apply to?
This policy applies to all individuals and companies that interact with Gafta, including members, website users, and anyone attending a Gafta event or Gafta-sponsored event (including seminars, training courses, and social functions).

What information do we collect?
We collect certain personal and business-related information for legitimate business purposes, including:

• Website usage data – such as IP address, browser type, and information about your visits to and use of this website.
• Transactional data – related to purchases of goods or services via our website.
• Subscription and registration data – information provided when registering for Gafta services, email updates, or accounts.
• Event participation data – including your name, email address, job title, company name, and any other details necessary to administer your attendance at Gafta or Gafta-sponsored events. This includes issuing event tickets, dietary requirements, providing access to attendee lists, venue details, and networking tools.
• Membership data – information submitted through membership application forms.
• Marketing insight data – such as email open rates, click throughs and location

Member Application Information
Information provided in membership applications is stored in our membership database and used for membership administration.

Membership Directory
Upon approval, key member contact details (excluding internal administrative contacts) are listed in the Members Directory, accessible to Gafta Members only via secure login. Public versions are available for specific categories such as Superintendents, Analysts, Fumigators, and Gafta-qualified Arbitrators.

Member Email Communications
Gafta sends regular updates via email regarding trade policy, training, and events. You may unsubscribe at any time using the "Unsubscribe Me" link provided in these emails.

Gaftaworld Publication
New member details, including name and email of the main contact, are published in Gafta’s member magazine Gaftaworld to inform the membership of newly admitted members.

Events and Training
Data including name, organisation, email addresses, exam results and dietary requirements are stored in our database and on other electronic systems necessary to deliver the event, including the Agribility Learning Management System. Data is used to deliver the training or event service. Data is shared with speakers, tutors, sponsors and delegates attending the same event.

Use of Collected Information
We may use your data to:

• Improve your browsing experience and tailor website content.
• Administer event logistics, including issuing e-tickets, providing event details, and enabling networking among attendees.
• Where there is a legitimate interest, share limited business contact details (e.g., name, company, and business email) with other event attendees, sponsors, and trainers to support event engagement and networking.

Data retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including providing services and meeting legal, regulatory, and operational obligations. We comply with the Information Commissioner's Office (ICO) guidelines for responding to subject access requests. Users may request that we delete all personal data we hold about them; however, by doing so, they acknowledge that this may limit or prevent our ability to deliver certain services.

Sharing of Information
We do not share your data with third-party service providers unless it is necessary to provide a service (e.g., hotel bookings or technology service-provision for events). These providers only receive the data they need for that specific service and must comply with data protection laws.

Data Security
Whilst we will take all reasonable steps to safeguard your data, you acknowledge that we cannot be held responsible for any loss or damage arising from or out of any unauthorised access to our systems, including, without limitation, cyber attacks.

Third-Party Links
Our website may contain links to third-party sites. Once you leave our website, this Privacy Policy no longer applies.

Updates to This Policy
Gafta may update this Privacy Policy from time to time. The latest version will always prevail and will be available on our website.